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Demand letter

Legal letter

Legal letter

A demand letter, letter of demand, (of payment), letter before action, or letter before claim, is a letter stating a legal claim (usually drafted by a lawyer) which makes a demand for restitution or performance of some obligation, owing to the recipients' alleged breach of contract, or for a legal wrong. Although demand letters are not legally required they are frequently used, especially in contract law, tort law, and commercial law cases. In some cases, evidence of attempts to settle are required before a court case will be accepted by the court, and demand letters are commonly used to fulfill this requirement. For example, if one anticipates a breach, it is advantageous to send a demand letter asserting that the other side appears to be in breach and requesting assurances of performances. Demand letters that are not responded to may constitute admissions by silence. Also, a demand letter will often generate a denial letter stating the basis for rejecting claim (such as when the incorrect entity is sued), and is sometimes a good indication of what defenses will be raised if a suit is brought later.

Demand letters are sometimes used as a form of harassment and/or intimidation.

Insurance claims

In personal injury claims, the settlement negotiation process begins by the victim submitting a demand letter to the insurance companies. The purpose of the demand letter is to present facts about the accident in order to persuade the insurance companies to provide adequate compensation. A typical demand letter is structured in the following manner:

  • Description of the Accident
  • Discussion of Accident Liability
  • Description of Personal injuries
  • Description of Medical treatments
  • List of Medical Bills/Lost Income Statements
  • Injury Settlement Demand

The personal injury demand letter is then sent to the insurance companies with supplemental documents that are referenced in the letter. This may include copies of accident reports, photographs of the accident/injuries, medical bills, doctor's statements etc.

The insurance company will then analyze the arguments made in the demand letter and respond with a counter settlement offer.

Debt collection

In the United States, demand letters from a debt collector relating to a consumer debt must comply with the Fair Debt Collection Practices Act.

In certain types of legal proceedings in Quebec, a demand letter is mandatory; without it, a person could lose their case.

References

References

  1. (15 October 2012). "Creditor notices and letters of demand". [[Victoria Legal Aid]].
  2. "NFU Mutual hit with "letter before action"".
  3. Ministry of Justice, [https://www.justice.gov.uk/courts/procedure-rules/civil/rules/pd_pre-action_conduct#6.1 PRACTICE DIRECTION – PRE-ACTION CONDUCT AND PROTOCOLS], accessed 31 August 2022. Section 6.1: "steps will usually include ... the claimant writing to the defendant with concise details of the claim. The letter should include the basis on which the claim is made, a summary of the facts, what the claimant wants from the defendant, and if money, how the amount is calculated"
  4. (2022-03-23). "How to Take Someone to the Small Claims Court in the USA".
  5. "Responding to a Letter of Demand".
  6. Fundamentals of Litigation for Paralegals by Marlene Maerowitz & Thomas Mauet. Eighth Edition.
  7. 15 U.S.C. § 1692g
  8. "Demand letters".
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