OpenDocument adoption

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Process of adopting OpenDocument

title: "OpenDocument adoption" type: doc version: 1 created: 2026-02-28 author: "Wikipedia contributors" status: active scope: public tags: ["libreoffice", "opendocument", "openoffice", "technological-change"] description: "Process of adopting OpenDocument" topic_path: "philosophy" source: "https://en.wikipedia.org/wiki/OpenDocument_adoption" license: "CC BY-SA 4.0" wikipedia_page_id: 0 wikipedia_revision_id: 0

::summary Process of adopting OpenDocument ::

The following article details governmental and other organizations from around the world who are in the process of evaluating the suitability of using (adopting) OpenDocument, an open document file format for saving and exchanging office documents that may be edited.

Overview

::figure[src="https://upload.wikimedia.org/wikipedia/commons/7/77/OpenDocument_adoption_world_map.svg" caption="Mandatory standard (NATO)}}"] ::

The OpenDocument format (ODF) was accepted as a standard by OASIS in May 2005, and by ISO in November 2006, as standard ISO/IEC 26300:2006.

Microsoft submitted another format, Office Open XML (aka OOXML), to Ecma International where it was accepted as a standard in December 2006. The Office Open XML specification was published as standard ISO/IEC 29500:2008 in November 2008.

OpenDocument has been officially approved by national standards bodies of Brazil, Croatia, Denmark, Ecuador, Hungary, Italy, Malaysia, Russia, South Korea, South Africa and Sweden.

NATO with its 28 members (Albania, Belgium, Bulgaria, Canada, Croatia, the Czech Republic, Denmark, Estonia, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Lithuania, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Turkey, the UK, and the USA) uses ODF as a mandatory standard for all members.

Africa

South Africa

On October 23, 2007, the Department of Public Service and Administration of the South African government released a report on interoperability standards in government information systems. It specifies ODF as the standard for "working office document formats" (with UTF-8/ASCII text and comma-separated values data as the only alternatives).{{cite news |url=http://www.tectonic.co.za/view.php?src=rss&id=1838 |publisher=Tectonic |title=South Africa adopts ODF as govt standard |date=2007-10-24 |access-date=2007-10-24 |archive-url=https://web.archive.org/web/20071027042900/http://www.tectonic.co.za/view.php?src=rss&id=1838 |archive-date=2007-10-27 |url-status=dead

Since April 2008, ODF is a national standard too, not only the standard to be used by government departments. South African code for the ODF standard is "SANS 26300:2008/ISO/IEC 26300:2006". By September 2008 all departments will be able to read and write in the Open Document Format. In 2009, ODF will become the default document format for South African government departments.

Asia

Hong Kong

The Hong Kong government releases an Interoperability Framework{{cite news |url = http://www.ogcio.gov.hk/eng/infra/download/s18.pdf |publisher = Government Chief Information Officer |title = The HKSARG Interoperability Framework version 7.0 |date = 2008-12-01 |access-date = 2009-07-06 |url-status = dead |archive-url = https://web.archive.org/web/20080705034628/http://www.ogcio.gov.hk/eng/infra/download/s18.pdf |archive-date = July 5, 2008 every year recommending file formats for various tasks. The framework's 2008 version (v7.0) recommends the use of Microsoft Office '97 or OpenOffice.org v2.0 (based on OpenDocument 1.0) file formats for collaborative editing of text documents, spreadsheets and slideshow presentations.

India

Chandershekhar, India's secretary of Ministry of Information and Technology, stated that a National ODF alliance would help India play a role in ODF adoption. He characterized ODF as a positive development for e-governance, interoperability, and extending IT access in India.

The Allahabad High Court of India has decided, as policy, to use OpenDocument format for its documents.

Assam

|url=http://www.odfworkshop.com/2007%5Fberlin/9.pdf |publisher=Assam Electronics Development Corporation |title=Achieving Impeccable Openness in Translation with Open Document Format |date=2007-10-01 |access-date=2009-04-23 |archive-url=https://web.archive.org/web/20090617092812/http://www.odfworkshop.com/2007%5Fberlin/9.pdf |archive-date=2009-06-17 |url-status=dead |url=http://www.odfworkshop.com/2007%5Fberlin/9.pdf |publisher=Heise Online |title=German Foreign Office Comes Out in Favor of Open Document Format |date=2007-10-30 |access-date=2009-04-23 |archive-url=https://web.archive.org/web/20090617092812/http://www.odfworkshop.com/2007%5Fberlin/9.pdf |archive-date=2009-06-17 |url-status=dead

Government agencies are required to:

  • Use ODF
  • Transition to open-source operating systems

Kerala

In 2007 Kerala released an Information Technology Policy{{cite news |url = http://www.keralaitmission.org/web/main/ITPolicy-2007.pdf |publisher = Department of Information Technology - Government of Kerala |title = Information Technology Policy: Towards an inclusive knowledge society |date = 2007-01-01 |access-date = 2009-04-23 |url-status = dead |archive-url = https://web.archive.org/web/20110717134416/http://www.keralaitmission.org/web/main/ITPolicy-2007.pdf |archive-date = July 17, 2011 designed to turn Kerala into a knowledge society.

They decided that open standards such as ODF would be followed in e-governance projects to avoid proprietary lock in.

Japan

On June 29, 2007, the government of Japan published a new interoperability framework which gives preference to the procurement of products that follow open standards including the ODF standards.{{cite magazine |url=http://www.informationweek.com/news/showArticle.jhtml?articleID=201000546 |magazine=Information Week |title=Office Software Formats Battle Moves To Asia |first=David |last=Gardner |date=2007-07-10 |access-date=2007-07-27 |url = http://www.meti.go.jp/press/20070629014/20070629014.html |publisher = Ministry of Economy, Trade and Industry, Japan |title = Interoperability framework for information systems (in Japanese) |date = 2007-06-29 |access-date = 2007-07-27 |url-status = dead |archive-url = https://web.archive.org/web/20070705060040/http://www.meti.go.jp/press/20070629014/20070629014.html |archive-date = July 5, 2007

|url = http://www.meti.go.jp/press/20070629014/20070629014.html |publisher = Ministry of Economy, Trade and Industry |title = Announcement of Japan's Interoperability Framework |date = 2007-06-27 |access-date = 2009-04-23 |url-status = dead |archive-url = https://web.archive.org/web/20070705060040/http://www.meti.go.jp/press/20070629014/20070629014.html |archive-date = July 5, 2007

Government ministries and agencies are required to:

  • Solicit bids from software vendors whose products support internationally recognized open standards

Open formats:

  • Are to be preferred, and
  • Must be used to promote exchange of information between ministries

Japan's Diet passed an open standards software incentive as part of its omnibus Special Taxation Measures law:

  • Provides tax reductions for companies which buy open-standard based software
  • Went into effect April 2008 and expires in March 2011.

Malaysia

In August 2007, The Malaysian government announced plans to adopt open standards and the Open Document Format (ODF) within the country's public sector. The Malaysian Administration Modernization and Management Planning Unit (MAMPU) issued a tender for a nine-month study to evaluate the usage of open standards.{{cite news |url=http://www.zdnetasia.com/news/software/0,39044164,62030781,00.htm |publisher=ZDNet Asia |title=Malaysia formally embraces Open Document Format |first=Lynn |last=Tan |date=2007-08-13 |access-date=2007-09-13

From April 2008 on the use of ODF is mandatory within the public sector.

South Korea

South Korean government adopted OpenDocument as a part of Korean Industrial Standards KS X ISO/IEC 26300 in 2007, but public documents are still made and distributed in .hwp format. There is no regulation of legislation about OpenDocument since 2007.

Taiwan

ODF was chosen as an official standard in 2009. Large-scale migrations to ODF and LibreOffice began in 2014. |url=https://www.youtube.com/watch?v=JmNiXmobyVI |archive-url=https://ghostarchive.org/varchive/youtube/20211221/JmNiXmobyVI |archive-date=2021-12-21 |url-status=live|title=LibreOffice / ODF Migration in Taiwan - FOSSASIA 2017 |date=2017-04-09 |access-date=2017-04-09

Adoption of OpenOffice.org does not implicate adoption of ODF - they could still set other formats as default file format - need better references!

Vietnam

In September 2007, more than 20,000 computers used at Party agencies nationwide will replace Microsoft Office with OpenOffice.org.{{cite news |url=http://english.vietnamnet.vn/tech/2007/09/739409/ |publisher=Vietnam Net Bridge |title=Party agencies to no longer use Microsoft Office |date=2007-09-11 |access-date=2007-09-13

Europe

The European Commission has, since at least 2003, been investigating various options for storing documents in an XML-based format, commissioning technical studies such as the "Valoris Report". In March 2004, the Telematics between Administrations Committee (TAC) asked an OpenOffice team and a Microsoft team to present on the relative merits of their XML-based office document formats.

In May 2004, TAC issued a set of recommendations, in particular noting that, "Because of its specific role in society, the public sector must avoid [a situation where] a specific product is forced on anyone interacting with it electronically. Conversely, any document format that does not discriminate against market actors and that can be implemented across platforms should be encouraged. Likewise, the public sector should avoid any format that does not safeguard equal opportunities to market actors to implement format-processing applications, especially where this might impose product selection on the side of citizens or businesses. In this respect standardisation initiatives will ensure not only a fair and competitive market but will also help safeguard the interoperability of implementing solutions whilst preserving competition and innovation." It then issued recommendations, including:

  • Industry actors not currently involved with the OASIS Open Document Format consider participating in the standardisation process in order to encourage a wider industry consensus around the format;
  • Microsoft considers issuing a public commitment to publish and provide non-discriminatory access to future versions of its WordML specifications;
  • Microsoft should consider the merits of submitting XML formats to an international standards body of their choice;
  • Industry is encouraged to provide filters that allow documents based on the WordML specifications and the emerging OASIS Open Document Format to be read and written to other applications whilst maintaining a maximum degree of faithfulness to content, structure and presentation. These filters should be made available for all products;
  • The public sector is encouraged to provide its information through several formats. Where by choice or circumstance only a single revisable document format can be used this should be for a format around which there is industry consensus, as demonstrated by the format's adoption as a standard.

An official recommendation for a certain format was not issued however.

Belgium

A memorandum on the use of open standards for creating and exchanging office documents was approved by Belgium's federal Council of Ministers on June 23, 2006. OpenDocument was proposed as the standard for exchanging office documents such as texts, spreadsheets, presentations within the federal civil service.

Since September 2007, every federal government department has to be able to accept and read OpenDocument documents.

Croatia

Government agencies are required to:

  • Make each government form posted on a public Web site “accessible in a way that makes it legible in accessible freeware applications”
  • Options for meeting this requirement:
    • ODF
    • PDF
    • HTML

|url = http://www.e-hrvatska.hr/sdu/en/ProgramEHrvatska/Provedba/Interoperabilnost.html |publisher = Central State Administrative Office for e-Croatia |title = Interoperability |access-date = 2009-04-23 |url-status = dead |archive-url = https://web.archive.org/web/20081201035842/http://www.e-hrvatska.hr/sdu/en/ProgramEHrvatska/Provedba/Interoperabilnost.html |archive-date = December 1, 2008

Denmark

The Danish Parliament has decided that ODF must be used by state authorities after April 1, 2011 |publisher=Ministry of Science Technology and Information |title=Agreement on the Use of Open Standards for Software in the Public Sector |date=2007-10-01

Until then Government agencies are required to:

  • Accept ODF and OOXML “data-processing documents” created by the public, businesses, and other governmental units

Government entities are permitted to:

  • Refrain from implementing the new OOXML and ODF standard if doing so would incur “additional costs or inconveniences” or raise “IT security concerns”

Finland

The Finnish Ministry of Justice decided in December 2006 to migrate to the open source OpenOffice.org office suite and adopt the OpenDocument ISO standard. The migration was scheduled to commence from the beginning of 2007. The decision was based on an office software evaluation in 2005 and an extensive OpenOffice.org pilot project in 2006.

France

|url = http://www.references.modernisation.gouv.fr/sites/default/files/RGI_Version1%200_0.pdf |publisher = General Directorate for the State’s Modernization |title = Référentiel Général d'Interopéabilité Volet Technique version 1.0 |date = 2009-06-12 |access-date = 2010-09-19 |url-status = dead |archive-url = https://web.archive.org/web/20120114035214/http://www.references.modernisation.gouv.fr/sites/default/files/RGI_Version1%200_0.pdf |archive-date = 2012-01-14 |publisher=National Assembly, France |title=Les Postes Micro-informatiques des Députés Seront Dotés de Logiciels Libres à Compter de la Prochaine Legislature |date=2006-11-22 |url = http://www.thematiques.modernisation.gouv.fr/chantiers/411_75.html |publisher = General Directorate for the State’s Modernization |title = Mise á Disposition d'un Kit d'Installation Open Office.Org |date = 2006-06-20 |access-date = 2009-04-23 |url-status = dead |archive-url = https://web.archive.org/web/20090615193653/http://www.thematiques.modernisation.gouv.fr/chantiers/411_75.html |archive-date = 2009-06-15 |url = http://www.thematiques.modernisation.gouv.fr/chantiers/409_75.html |publisher = General Directorate for the State’s Modernization |title = Rationalisations des Moyens Mutualisations des Méthodes |date = 2007-08-13 |access-date = 2009-04-23 |url-status = dead |archive-url = https://web.archive.org/web/20090731131352/http://www.thematiques.modernisation.gouv.fr/chantiers/409_75.html |archive-date = 2009-07-31 |url=http://circulaire.legifrance.gouv.fr/pdf/2012/09/cir_35837.pdf |publisher=French Prime Minister |title=Usage des logiciels libres dans les administrations Free Software's use in administration |date=2012-09-19 |language= fr |access-date=2012-11-19 |url=https://www.april.org/analyse-detaillee-circulaire-ayrault-sur-le-bon-usage-des-logiciels-libres-dans-les-administrations |publisher=APRIL |title=Analyse détaillée de la circulaire Ayrault sur le bon usage des logiciels libres dans les administrations |date=2012-11-08 |access-date=2012-11-19 According to French government's RGI (general interoperability framework), ODF is the "recommended format for office documents within French administrations". OOXML is tolerated for "information exchange needs through tables".

Government agencies are required to:

  • Accept documents submitted in XML formats: ODF format as like OOxml format (both are in "Observations")
  • Use PDF/A to preserve text documents

Government agencies are encouraged to:

  • Install OpenOffice.org (an open-source, ODF-based productivity suite)
  • Use ODF to create text documents, spreadsheets, and slideshow-style presentations

Government agencies are prohibited from:

  • Migrating to any productivity suite formats other than ODF

Germany

A large number of Bundesländer, state and goverenmental offices and cities widely use products that support ODF (e.g. LibreOffice, OpenOffice.org).

Federal

In December 2008 the governmental IT-Board of the Bundesregierung decided to make use of the ODF-Format in the Federal administration in order to improve IT-security and interoperability.

The Federal Foreign Office has migrated totally to the use of ODF formats also in the 250 foreign offices abroad (it has reduced its IT costs to a third in comparison to other Ministries ). In a message to the participants of the first international ODF-workshop in October 2007 the Federal Foreign Minister stated: "The Open Document Format, as a completely open and ISO standardized format, is an excellent vehicle for the free exchange of knowledge and information in the globalized age."

The Federal office for security in IT (Bundesamt für Sicherheit in der Informationstechnik ) uses with StarOffice on all computers the ODF format in a cast deployment.

Since September 2007 all communications with the Federal Court of Justice (Bundesgerichtshof) and the Federal Patent Court (Bundespatentgericht) may be transmitted in the ODF format. The same has already applied for a while to other high courts, i.e. the Bundesarbeitsgericht, the Bundessozialgericht and many other courts in the Bundesland of Nordrhein-Westfalen and of the Free State of Saxony (Sachsen).

Federal agencies will be able to receive, read, send and edit ODF documents beginning no later than 2010. |url = http://gsb.download.bva.bund.de/KBSt/SAGA/SAGA_v4.0.pdf |publisher = General Directorate for the State’s Modernization |title = Standards und Architekturen für E-Government-Anwendungen – SAGA 4.0 |date = 2008-03-01 |access-date = 2009-04-23 |url-status = dead |archive-url = https://web.archive.org/web/20081203004325/http://gsb.download.bva.bund.de/KBSt/SAGA/SAGA_v4.0.pdf |archive-date = December 3, 2008

Under Germany's Standards and Architectures for eGovernment Applications 4.0 (SAGA 4.0), ODF recommended for editable text documents, a multi-stakeholder initiative that recommends and mandates standards to be used by the German federal government.

Bundesländer

The City of Freiburg in Baden-Württemberg uses OpenOffice.org and OpenDocument. Adoption of OpenOffice.org does not implicate adoption of ODF - they could still set other formats as default file format - need better references!

The City of Munich in Bavaria has already migrated 14000 desktops to OpenOffice.org and OpenDocument while migrating as a whole to Linux.

Italy

The Italian standardization organization UNI adopted ISO/IEC 26300 (ODF 1.0) on January 26, 2007 (UNI CEI ISO/IEC 26300:2007).

The Italian region of Umbria announced its migration to LibreOffice and OpenDocument format

In 2015, the Italian Ministry of Defence announced that it would standardise on ODF and install LibreOffice on 150,000 PCs.

Netherlands

From the beginning of 2009 onwards, open source software and the ODF format will be the standard for reading, publishing and the exchange of information for all governmental organisations. Whenever the software used is not open source special reasons have to be given.

Norway

Norway's Ministry of Government Administration and Reform decided in December 2007 that ODF (ISO/IEC 26300) MUST be used from 2009 when publishing documents that are meant to be changed after downloading, i.e. forms that are to be filled in by the user. So all website forums will use this format.

From 2010 it is mandatory for all government agencies to use document formats (PDF or) ODF when exchanging documents as attachments to e-mail between government and users.

Portugal

In 2008, the Portuguese Parliament discussed a bill proposed by the PCP) determining that the adoption of open standard formats – namely ODF – shall be mandatory within all public administration agencies.

On 21 June 2011, the government published a law on Open Standards. On 8 November 2012, the list of mandatory standards was published: ODF version 1.1 becomes obligatory in July 2014.

In March 2012, the Câmara Municipal de Vieira do Minho (county of Vieira do Minho) in Portugal announced its migration to LibreOffice.

Romania

Despite the heated discussions about adopting Free Software and Open Standards in Romanian public administration - especially at eLiberatica 2009 - the Romanian Ministry for Communications and Information Society passed no official bill to enforce the use of Open Standards, particularly OpenDocument. In June 2009, the minister Gabriel Sandu stated in an interview to Ziarul Financiar that "we cannot give up Microsoft licenses overnight", despite the harsh critics from the large national Free Software community and a few important local IT businesses.

The OpenDocument format and OpenDocument-capable software are used by businesses and some Romanian government agencies, mayoralties, courts, notaries, insurance firms, accountants, and engineers. An incomplete list of implementations, including Romania, is maintained here Major OpenOffice.org Deployments - Apache OpenOffice Wiki

Russia

The Russian standardization organization Federal Agency on Technical Regulating and Metrology adopted ISO/IEC 26300 as national standard GOST R ISO/IEC 26300-2010 (ГОСТ Р ИСО/МЭК 26300-2010) on December 21, 2010. |url=http://webportalsrv.gost.ru/portal/UVED_2007st.nsf/438c8c3c9e06dc87c32573a100549873/c4b660ff237e33ea432578020033edf5?OpenDocument |title=Announcement of GOST R ISO/IEC 26300-2010 adoption by Rostekhregulirovaniye |access-date=2010-12-24 |archive-date=2011-09-02 |archive-url=https://web.archive.org/web/20110902044647/http://webportalsrv.gost.ru/portal/UVED_2007st.nsf/438c8c3c9e06dc87c32573a100549873/c4b660ff237e33ea432578020033edf5?OpenDocument |url-status=dead

Serbia

Government administration is required to:

  • Use the ISO 19005 - Electronic document file format for long-term preservation (PDF/A format) for official electronic documents.
  • For drafts, proposals and templates one of the following format should be used:
    • ISO 26300 - Open Document Format for Office Applications (OpenDocument) v1.0
    • ISO 29500 - Office Open XML File Formats

If any other specialized file format is used for technical reasons, all parties in the document exchange must agree that there is a technical interoperability for using that file format.

|url=http://digitalnaagenda.gov.rs/FileSystem/SiteDocuments/uredbe/Uputstvo_za_elektronsko_kancelarijsko_poslovanje.pdf |publisher=Official Gazette of the Republic of Serbia |title=Guidelines on Electronic Office Work |access-date=2013-05-28

Slovakia

In Slovakia, all public authorities should be able to read ODF format since August 2006 and can use this format for electronic communication and for publication of documents.{{Cite journal |url=http://www.informatizacia.sk/ext_dok-vynos_o_standardoch_pre_isvs_1706/722c |publisher=Ministry of Transport, Posts and Telecommunications, Slovak republic |title=Standards for IS (informations systems) of public authorities in Slovak republic no. 1706/M-2006 (Slovak language) |format=PDF |date=2006-08-01 |access-date=2006-08-01 Since October 2008, public authorities must be able to read text documents in ODF 1.0 format.{{cite web |url=http://www.informatizacia.sk/standardy-is-vs/596s |publisher=Ministry of Finance, Slovak republic |title=Standards for IS (informations systems) of public authorities in Slovak republic - no. MF/013261/2008-132 (Slovak language) |date=2008-10-01 |access-date=2008-10-01 |archive-date=2016-03-15 |archive-url=https://web.archive.org/web/20160315022912/http://www.informatizacia.sk/standardy-is-vs/596s |url-status=dead |url=http://www.informatizacia.sk/standards-for-is-pa/4632s |publisher=Ministry of Finance of the Slovak republic |title=Standards for IS PA (Information Systems of Public Administration) - in english |year=2008 |access-date=2010-05-08 |archive-date=2011-10-05 |archive-url=https://web.archive.org/web/20111005203946/http://www.informatizacia.sk/standards-for-is-pa/4632s |url-status=dead Since July 2010, public authorities must be able to read text documents in ODF format up to version 1.2.

Since March 2009, documents in ODF 1.0 format are allowed for use with the electronic signature and qualified electronic signature.{{Cite journal |url = http://www.nbusr.sk/ipublisher/files/nbusr.sk/elektronicky-podpis/docs/136_2009_en.pdf |publisher = National Security Authority, Slovak republic |title = DECREE 136 of the National Security Authority dated from 26 March 2009 on the method and procedure of using the electronic signature in business and administrative relations on the manner and procedure of using an electronic signature in commercial and administrative intercourse |date = 2009-03-26 |access-date = 2009-09-26 |url-status = dead |archive-url = https://web.archive.org/web/20091127173553/http://www.nbusr.sk/ipublisher/files/nbusr.sk/elektronicky-podpis/docs/136_2009_en.pdf |archive-date = 27 November 2009 |url = http://www.nbusr.sk/ipublisher/files/nbusr.sk/legislativa/docs_leg/lp080708/material.pdf |publisher = National Security Authority, Slovak republic |title = Amendment to 542 DECREE of the National Security Authority of 9 September 2002 on the manner and procedure of using an electronic signature in commercial and administrative intercourse |date = 2009-01-01 |access-date = 2009-01-01 |url-status = dead |archive-url = https://web.archive.org/web/20090306062655/http://www.nbusr.sk/ipublisher/files/nbusr.sk/legislativa/docs_leg/lp080708/material.pdf |archive-date = 6 March 2009

Spain

Andalusia

|url = http://www.odfworkshop.com/2007_berlin/2.pdf |publisher = Junta de Andalucía, Council of Innovation, Science, and Business |title = Junta de Andalucía's Digital Interoperability Framework |date = 2007-10-01 |access-date = 2009-04-23 |url-status = dead |archive-url = https://web.archive.org/web/20090617123122/http://www.odfworkshop.com/2007_berlin/2.pdf |archive-date = June 17, 2009

Government agencies are required to:

  • Use open standards to interchange documents with citizens, non-governmental organizations, and other government bodies”
    • ODF
    • PDF
    • PDF/A
    • HTML
    • XHTML
    • ASCII
    • UNICODE
    • ASCII (open)
    • RTF (acceptable)

Extremadura

|url = http://www.heise.de/english/newsticker/news/76219 |publisher = Heise Online |title = Extremadura completely switches to Linux and OpenDocument |date = 2007-08-01 |access-date = 2009-04-23 |url-status = dead |archive-url = https://web.archive.org/web/20090616092634/http://www.heise.de/english/newsticker/news/76219 |archive-date = June 16, 2009 |url=http://www.upgrade-cepis.org/issues/2006/6/up7-6Millan.pdf |archive-url=https://web.archive.org/web/20071016185501/http://www.upgrade-cepis.org/issues/2006/6/up7-6Millan.pdf |url-status=dead |archive-date=2007-10-16 |publisher=Upgrade |title=Standard Open Formats and Libre Software in the Extremadura Public Administration |date=2006-12-01 |access-date=2009-04-23

Government agencies are required to:

  • Create and save in ODF (manipulable) or PDF/A (static) format all documents that will be exchanged with other government entities or with citizens.

Switzerland

|url = http://www.ech.ch/alfresco/guestDownload/attach/workspace/SpacesStore/6c149951-b2ff-4916-ac4a-98e0a1634987/STAN_d_DEF_2012-09-12_eCH-0014_V6.00_SAGA.ch.pdf |publisher = eCH |title = SAGA.ch, standard no.eCH-0014, version 6 |date = 2012-09-12 |access-date = 2014-07-27 |url-status = dead |archive-url = https://web.archive.org/web/20140729130551/http://www.ech.ch/alfresco/guestDownload/attach/workspace/SpacesStore/6c149951-b2ff-4916-ac4a-98e0a1634987/STAN_d_DEF_2012-09-12_eCH-0014_V6.00_SAGA.ch.pdf |archive-date = July 29, 2014

Government agencies are required to:

  • Use the following formats when exchanging documents with citizens or other agencies:
    • PDF/A (“urgently recommended”)
    • PDF/X (“recommended”)
    • ODF (“recommended”)
    • OOXML (“recommended”)

Sweden

Sweden has published ODF 1.0 as a national in August 2008. This has not been announced officially. The standards institute only added the prefix "SS" before the ISO number SS-ISO/IEC 26300:2008.

Turkey

A memorandum on the use of open standards for creating and exchanging office documents is being strongly suggested by Turkish Ministry of Development since 2008. According to "Interoperability Report" Turkish Ministry of Development, government agencies are required to:

  • Create and save in ODF or PDF format all documents that will be exchanged with other government entities or with citizens.

United Kingdom

Under the “Open Source, Open Standards and Re–Use: Government Action Plan” |url=http://www.cabinetoffice.gov.uk/media/253407/Open%20Source%20Final.pdf |publisher=UK Cabinet Office |title=Open Source, Open Standards and Re–Use: Government Action Plan |date=2009-03-27 |access-date=2010-08-03

BECTA (British Education Communication Technology Agency) is the UK agency in charge of defining information technology (IT) policy for all schools in the United Kingdom, including standards for all the schools' infrastructure. In 2005 they published a comprehensive document describing the policy for infrastructure in schools.

This document highly recommends the use of OpenDocument and a few other formats for office document data. BECTA explains this as follows: "Any office application used by institutions must be able to be saved to (and so viewed by others) using a commonly agreed format that ensures an institution is not locked into using specific software. The main aim is for all office based applications to provide functionality to meet the specifications described here (whether licensed software, open source or unlicensed freeware) and thus many application providers could supply the educational institution ICT market.". BECTA. (2005) Technical specification for institutional infrastructure. (Accessed on August 29, 2006.)

In July 2014, the UK Government formally adopted the use of OpenDocument for document exchange. Open document formats selected to meet user needs. (Accessed on July 23, 2014.)

Bristol City Council

Bristol City Council is no longer using OpenDocument software. It adopted the StarOffice suite in 2005 and with it the OpenDocument format across 5500 desktop computers.Open Source Academy Bristol City Council . (Accessed on April 4, 2007.) It swapped back to using Microsoft Office about 4 years later.

South America

Argentina

In September 2007 the Argentinian province of Misiones decided via governmental decree that the use of the ODF format shall be mandatory within administrative organizations related to the government.

Brazil

With the publication of "e-Ping Interoperability Framework", Brazil became the first South American country to officially recommend the adoption of OpenDocuments within the government.

As stated in version v3.0 of 2007: "Preferred adoption of Open Formats: e-PING defines that, whenever possible, open standards will be used in technical specifications. "Proprietary standards" will be accepted, in this transition period, with the perspective of replacement as soon as there are conditions for a complete migration. With no loss to these goals, are to be respected those situations when there is the need to consider security requisites and information integrity. When available, Free Software solutions are to be considered preferential, accordingly with the policy defined by the Comitê Executivo de Governo Eletrônico (CEGE)"

Since April 2008 ODF is a national standard in Brazil, coded as NBRISO/IEC26300.

As of the 2010 version, the transition period has officially ended, and proprietary document formats may no longer be used in the federal public administration, although in practice this is not the case in many federal agencies and departments.

Additionally, a number of parties, including local governments, companies and non-governmental organizations have signed into the Brasília Protocol, which formalize intentions and set goals for adopting the use of the Open Document standard.

Paraná

|url=https://www.documentos.dioe.pr.gov.br/dioe/consultaPublicaPDF.do?action=pgLocalizar&enviado=true&dataInicialEntrada=&dataFinalEntrada=&numero=7621&search=&diarioCodigo=3&submit=Localizar |publisher=Imprensa Oficial do Estado do Paraná |title=Diáro Oficial Paraná, digital edition no. 7621 |date=2007-12-18 |access-date=2009-04-23 |url = http://celepar7cta.pr.gov.br/SEEG/sumulas.nsf/319b106715f69a4b03256efc00601826/a4d30af5cd3749bc832573be00431df8?OpenDocument |publisher = Casa Civil do Governo do Estado do Paraná |title = Lei No. 15742 |date = 2007-12-18 |access-date = 2009-04-23 |url-status = dead |archive-url = https://web.archive.org/web/20090615181414/http://celepar7cta.pr.gov.br/SEEG/sumulas.nsf/319b106715f69a4b03256efc00601826/a4d30af5cd3749bc832573be00431df8?OpenDocument |archive-date = June 15, 2009

Government agencies and state-owned companies are required to:

  • Use ODF for the creation, storage, and display of all electronic documents

Uruguay

Since June 2008 the "Agency for the Development of Government Electronic Management and Information and Knowledge Society of Uruguay" recommends that public documents use either ODF or PDF. ODF should be used for documents in the process of being edited and the latter for documents in final form.

Venezuela

|url = http://www.tsj.gov.ve/gaceta/enero/290109/290109-39109-28.html |publisher = Tribunal Supremo de Justícia |title = Gaceta Oficial de la República Bolivariana de Venezuela N° 39.109 |date = 2009-01-29 |access-date = 2009-04-23 |url-status = dead |archive-url = https://web.archive.org/web/20090305132434/http://www.tsj.gov.ve/gaceta/enero/290109/290109-39109-28.html |archive-date = March 5, 2009

All organizations of the Federal Government of Venezuela must:

  • Use ODF 1.0 (ISO/IEC 26300) for editable documents
  • Use PDF for non-editable documents

North America

Canada

Canadian governments do not have mandatory file formats.{{cite news |url=http://www.itworldcanada.com/post/uk-chooses-odf-format-for-saving-electronic-documents |archive-url=https://web.archive.org/web/20140726154151/http://www.itworldcanada.com/post/uk-chooses-odf-format-for-saving-electronic-documents |url-status=usurped |archive-date=July 26, 2014 |publisher=itworldcanada |title=UK chooses ODF format for saving electronic documents |date= July 24, 2014 |access-date= July 15, 2015}} Microsoft office products are widely used by all levels of governments in Canada.

United States

Massachusetts

References

References

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